WELCOME YOUR VIEWERS IN SPECIAL WAY....

Here i will give you a special way and beautiful tips to welcome your customer or viewers there to view the presentation. And this is useful to use and easy to study and more animation technique is also used in this.
to view the welcome presentation tips CLICK HERE

BLACK and WHITE PHOTO CHANGING INTO COLOUR BY USING POWER POINT

Here we will know how to make the black and white photo to color photo by technically. And you can get the technical way to use it also to know the way of making.

just click here

Enjoy the power point power don't forget to give your commands.......

thank you

USES OF POWER-POINT

In the modern days the power-point is used for most of the purposes in the starting time power-point is used for paper presentation only. But now a days the power point is used for more purpose like film industry, data publishing, report submitting, in most of the areas power-point will be used as basic one.

In most of the ones power-point will be used as important one from the help of this website here I can attach some files if you want to know more details and you like study the working and make some changes in your reports, short films, and some other projects use this useful websites this one helps to do your work. If you like to get this your comments and get this


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INTRODUCING ANIMATION SCHEMES

One of the more interesting features of PowerPoint is its ability to animate the various elements of your slides as the slide appears during the presentation.

Consider how captivating your presentation could be when any of the following occurs:

• The title flies onto the slide from the side before the rest of the slide's contents appears.

• The top half of the slide falls down from the top while the bottom half of the slide rises up from the bottom of the screen.

• The slide's graphics appear and the text slowly fades into view.

• Each bulleted item in the list comes onto the slide by each letter cart-wheeling into view.

• Paragraphs of text fade in at different moments.

• The title of your slide bounces into view, and when it finally comes to rest at its anchored location, the rest of the slide appears.

Note

The biggest problem with animation is not getting it to work but getting it to work far too well. Don't overdo animation. The animated effects are so fun to work with that it's tempting to add all sorts of fades, cartwheels, wipes, and bounces to the slides. After so many, your presentation will become so top-heavy with animation that the effect will be lost on your audience and the presentation will take on an over-done appearance.

To get started with animation effects, select Slide Show, Animation Schemes to display the Slide Design task pane with the Animation Schemes option displayed. Read through the different animation options, and you'll see the plethora of effects that PowerPoint provides.

To apply an animation, first display the slide to which you want to apply the animation. Locate the slide by clicking on the slide's thumbnail at the left of the screen or by pressing PageUp or Page Down to display the slide. With the slide showing, click on one of the animation effects.

PowerPoint groups the animation effects by three primary categories: Subtle, Moderate, and Exciting. Each refers to the impact of the effect you choose. Any of the Exciting animation schemes will have far more action than any of the Subtle schemes.

If, after applying a scheme, you decide that you don't want the animated effect, click the No Animation option to remove the animation. If a slide is showing, display the Slide Design task pane and click on different schemes. PowerPoint will show you what the animation looks like.

Note

All animation schemes—as well as transitions, sounds, and other actions you've learned about in this lesson—work whether you manually present your presentation or set up the presentation as a self-running, automated slide show.

Keep in mind that the animation schemes apply to specific elements of your presentation's slides. For example, the Rise Up animation first shows your slide's background image, then the title rises from the bottom of the screen, and then the rest of the slide appears. Unless you've created a slide from a blank slide—keeping all text in the same format and on the same outline promotion level with no animation added—the animation schemes can consistently apply themselves across your presentation if you reuse the same animation on different slides. If you ever change the presentation's Design Template (by clicking on the Slide Design task pane's Design Templates option and choosing a new design), the animations will still work but will be applied to the new design's elements.


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USE ACTION BUTTONS

An action button is a button you place on a presentation's slide that, when clicked during the presentation, performs a preset action. To add an action button, follow these steps:

1. Select the Slide Show, Action Buttons menu option. PowerPoint displays a submenu of Action buttons—many of which look somewhat similar to the buttons on a cassette deck. (If you want, you can drag these Action buttons off the toolbar to create a floating toolbar.)

2. Select a button by clicking it.

3. Point to the location on the slide where you want the button to appear and drag your mouse to place the button on the slide. Resizing handles appear around the button (these resizing handles reappear if you select something else on the slide and return to the button) so that you can change the size of the button. You can also move the button by clicking on the button and dragging the button elsewhere on the slide.

4. The button by itself, no matter what the button's icon shows, does nothing. For example, if you placed an action button that looks similar to the Rewind button on a cassette deck, the button will not rewind your presentation. The button does nothing until you specify an action setting by selecting Slide Show, Action Settings to display the Action Settings window

Note

The Mouse Over tab describes the action that occurs when the user points to the button on the screen. In other words, you can apply actions to the user's mouse movement so that certain things happen when the presentation's speaker moves the mouse pointer over the item on the screen without clicking the mouse.


Hyperlink to Jumps to another slide or a Web site specified by the hyperlink address when you click the button (the Web address must follow a standard format such as USING WAY).

Run program Executes the program you select. (Use the Browse button to locate the program if you don't know its exact location or name.)

Run macro Executes a set of keystrokes you've saved as a macro from the Tools, Macro menu.

Object action Opens a special object, such as a video file, you've placed on the slide using the Insert, Object menu option.

Play sound Plays a sound clip when the action occurs.

By the way, if you place action buttons on a slide, you should always specify actions for those buttons. Nevertheless, other elements of your presentation can also take on actions as well as the buttons. Any item you can select, such as a heading, title, or graphic image, as well as a bulleted item on a slide's list, can take on an action that you specify. Therefore, you can simply type the name of a Web site in a slide, select the Web site name, and apply a specific hyperlink to that text from the Action Settings window. You can click the link to display that Web page when you present the Slide Show.


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USING POWERPOINT'S SLIDE SHOW

One of the best ways to see the overall effect of your presentation is to run a simple slide show; that is, walk through your presentation displaying your slides in sequence, moving from one slide to another, transitioning (changing) from one slide to the next without any special effects, but automating the moving at a preset timing that you can control.

An automated slide show is useful for creating self-running demonstrations, product presentations, and conference information distribution. PowerPoint screens use the term kiosk to describe the idea of a self-running presentation. Although you can control each and every detail of a self-running slide show, start with the basics and then expand your skills: add a timer to the presentation to control the amount of time each slide is displayed.

To Do: Time Transitions

The Slide Transition task pane is the easiest place to specify slide transition details such as the timing required before the next slide in a presentation appears. Select Slide Show, Slide Transition to display the Slide Transition task paneFollow these steps to automate the presentation:

1. Towards the bottom of the task pane, you will find an Advance Slide section. Uncheck the option labeled On Mouse Click. Doing so ensures that the presentation speed will not be affected by mouse clicks; the presentation will be fully automated to change slides at a preset time interval.

2. Check the option labeled automatically after (if it is not already checked).

3. Adjust the value of the minutes and seconds box to 3 seconds (showed as 00:03).

4. Click the Apply to All Slides button so PowerPoint does not apply the timed transition just to the current slide. Leave all other values in the task pane alone for now. You have just informed PowerPoint that you want your slide show to run in a kiosk-style with each slide transitioning to the next every 3 seconds.

5. Start the slide show by clicking the Slide Transition task pane's Slide Show button or by pressing F5. The presentation begins. Each slide displays for 3 seconds before the next slide appears. When the final slide displays, PowerPoint displays a blank screen that you can click to exit and return to PowerPoint. During the presentation, click the mouse button and notice that the click has no effect on the presentation's speed. Ordinarily, a mouse click sends the presentation to the next slide.

6. Press Esc to stop the presentation and redisplay your presentation.
Just as Hollywood sometimes fades from one scene to the next, PowerPoint provides some interesting transitional effects that can make your slide transitions more interesting, as you'll learn next.

Transition Effects

If you want more control over the transition, display the first slide in the presentation and select Slide Show, Slide Transition to display the Slide Transition task pane (if it is not still showing from the previous section). The top portion of the task pane determines how your slides can transition from one to the next.
You can control the way an individual slide transitions or the way all slides in your presentation transition. For example, to make the first slide transition to the second by dissolving from the first to the second, click the Dissolve option under the task pane's section labeled Apply to Selected Slides. PowerPoint shows you what the dissolve will look like by dissolving the current slide (as long as the box labeled Auto Preview is checked at the bottom of the task pane).

Note

To adjust the speed of the transition, click the Speed drop-down list. As soon as you select a speed, PowerPoint dissolves the current slide once more at the new speed so that you can review the speed and adjust again if necessary.

For an even more interesting effect, select a sound as well as a transition. PowerPoint will play the sound, such as applause, when that slide transitions. Some sounds are shorter than the dissolve effect. To repeat the sound until the next sound begins (so that the sound plays during the entire slide's appearance), click the option labeled Loop Until Next Sound.

For both sounds as well as transitions, if you don't click the Apply to All Slides button at the bottom of the task pane, PowerPoint applies the transition and sound only to the current slide.

If you want to use a uniform transition for all slides, click the Apply to All Slides button.

Note

Run through your presentation, using all transitions, before you make your presentation to your audience. Too many transitions can be distracting and can often slow down a presentation and reduce its effectiveness.

Setting Up Shows

PowerPoint provides a Set up Show dialog box, that you display from the Slide Show, Set Up Show menu option. The Set up Show dialog box lets you control several features of your presentation and is useful whether or not you want to present an automated slide show.

Option Description

Show Type Determines whether the presentation is fully automated, controlled by a speaker, or run by an individual at the keyboard. The latter option displays the slide show inside a window, and the other two options display the slide show in full-screen mode.

Show Slides Determines whether all the presentation slides appear or only a range of slides during the presentation.

Show Options Enables you to run the slide-show presentation without narration or animation. In addition, you can select a pen color for marking during the slide show and set the slide show to loop continuously until you press Esc.

Advance Slides Determines whether the speaker or PowerPoint transitions one slide to another.

Multiple Monitors If your computer has multiple monitors, as might be the case if you use a laptop and connect a projection screen to a second monitor card, you can request that the slide show appear on the second monitor while you control the presentation from the first monitor.

Performance On slower computers, checking Use Hardware Graphics Acceleration can speed up a slide show, assuming the computer has no system problems with the acceleration. (Errors will appear the first time you try this if the PC will not work.) In addition, you can specify the resolution of the slide show no matter what the screen resolution was before the slide show began.

Rehearsing Your Slide Show

If you want your slides to transition at various speeds, you can manually adjust the speed one slide at a time. Some slides might require more time to read than others, and you'll want such slides to remain on the screen longer than others. One of the easiest ways to adjust the timing between slides is to select Slide Show, Rehearse Timings.

As soon as you select the Rehearse Timings option, PowerPoint begins the slide show. As each slide appears (with whatever transition you've applied to that slide's appearance), keep the slide on the screen as long as you think it should remain and then click Next to move to the next slide. Keep clicking through the presentation at the speed you want PowerPoint to move. As you click, PowerPoint records the timing of each slide. At the end of the presentation rehearsal, PowerPoint displays a message box with the total amount of time that the presentation requires. You can save the timings or re-run the rehearsal to specify different timings.

Note

If only one or two slides need their time adjusted, after you walk through the entire rehearsal, you can adjust those slides' transition time individually from the Slide Show task pane.


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ADDING ART

That you select a slide layout that contains a placeholder for art. Presumably, you have an art image to place on the slide or you would have chosen a different slide layout. When you select a slide layout that includes a placeholder for art, PowerPoint indicates exactly where the art is to go.

An applied slide layout that includes a placeholder for artwork. PowerPoint makes it easy to add the art. Follow the slide's instructions, and double-click within the placeholder to add the art.

When you double-click the art placeholder, PowerPoint displays art from your clip-art collection. (You learned about the clip art and other kinds of clip media files in Hour 5, "Advanced Word 2003.") Your images appear in a dialog box such as the one. The art can be any graphic image, in addition to other kinds of objects such as video or sound. Scroll down through the clips to see what is available. If you have not yet set up your clip-art collection in another Office product, PowerPoint will first have to locate available clips on your computer. (To add and manage your clips, click the task pane's Clip Art option.)

Note

You can locate clips available online while in the Clip Art window. You are not limited to clips from your own computer.
If you want to change the slide's clip art, click the image, press Delete, and insert another one.

Your slide does not need to contain a placeholder for you to insert art. The placeholder enables you to more easily manage the artwork, however, and to keep the art separated from the rest of the slide's text and art. If you work with a slide layout that contains a placeholder, you can move and resize the placeholder while you add the rest of the slide's elements. When you are ready for the art, double-click the placeholder to insert the art inside the placeholder's border. Without a placeholder, your artwork overwrites existing text and graphics that already appear on the slide. You have to move and resize the inserted art manually to make it fit with the rest of the slide.

Note

Your art does not have to reside in your clip-art collection for you to insert it. You can insert your own art files, such as logos and pictures, by choosing Insert, Picture, From File and then selecting your file from its directory location.

Note

If you want to import a scanned or digital camera image into a slide, you don't have to exit PowerPoint to scan the image. Select Insert, Picture, From Scanner or Camera. PowerPoint starts your scanner or camera image-loading software. Wait while you scan the image or connect your digital camera to your PC and then insert the image into your slide.


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EDITING INDIVIDUAL SLIDES

In most instances, the templates and individual slide layouts and color schemes provide ample variability and style. Rarely do you have to make substantial design edits to your presentation slides; usually you'll change only the text. Unlike most PowerPoint tutorials, this book does not go into great detail about slide editing. You don't need to edit the design of individual slides in most cases because of the detailed layouts that PowerPoint provides.

The major change you must make to the slides for a presentation created with the AutoContent Wizard is to add and edit text on the slides. All the spell-checking and AutoCorrect features that are so important in Word and Excel also work for text you place in a presentation; a red wavy line beneath a word indicates that the Office 2003 spell-checker does not recognize the word. Correct the word, or add it to PowerPoint's dictionary by right-clicking the word.

You can create your presentation's slide text in Word and take advantage of Word's advanced word-processing capabilities. For example, you can import a Word document into PowerPoint. You must, while creating the Word document, use the standard Word styles (such as Heading 1 and Heading 2) and not create your own because PowerPoint uses these standard styles to determine what text converts to slide headings and to bulleted items beneath the headings on the slides. Use Word's File, Send To, and Microsoft PowerPoint option to send the Word document to PowerPoint and convert the document to a presentation. You can then select styles that you want to change to add flair to the presentation. Therefore, if you are planning to turn a report into a presentation, save yourself some trouble and use some of the built-in styles in Word, such as the Heading styles, for any headings in your presentation.

Note

Word documents aren't the only documents you can import into a presentation. You can import an Excel worksheet, HTML-based Web page, chart, or just about any other kind of file (including multimedia files) into a presentation. Beginning with Office 2003, you can insert files with XML content. Select Insert, Object to display the dialog box, click the Create from File option, and click Browse to locate the document that you want to import.
Given that PowerPoint 2003 makes quick work of modifying your overall presentation's design and colors, you need to spend some time concentrating on how to edit individual slides. The individual slides take a generic presentation that the AutoContent Wizard generated and turns that presentation into your unique presentation that performs the work you need done.

The Contents of the Master Style

The Master style is a collection of headings, colors, and fonts that give a presentation its personality. By selecting View, Master, Slide Master, you can see, and edit, every element defined in your current Master style. The screen that appears when you display your Slide Master.
You can edit a Slide Master's title style, text styles, and level styles. In addition, you can give your presentation a uniform header and footer appearance from the Master style window. When you change something within the Master style, that element of your presentation changes everywhere it appears.

The following section describes the kinds of edits that you might want to make on individual slides when you need to hone a presentation.

Putting Comments in Your Presentations

The Insert, Comment menu option enables you to insert comments on a slide. The comments appear as small yellow Post-It notes and automatically display your name and the date when you insert the note. After you enter a comment, close the note by clicking outside of it. When you do, it becomes a small box with your initials in it. Later, to read the note, you point to the small comment's icon box to read or edit the comment.

You can add as many comments to a slide or to a presentation as you want. After you add a comment, you can drag the comment to any place on the slide. The comment will not display in the final presentation's slide show.
Comments provide you with a simple annotation tool. You can add to-do notes to yourself for later modifications to the presentation. If you work in a group that is presenting this presentation, each member of the group can add comments for the rest of the group to read as the presentation is passed from worker to worker. This group annotation is perhaps the primary reason why PowerPoint automatically adds the user's name and date to the top of each new comment.

To Do: Add Text and Text Boxes

To add text to a slide, such as text that describes artwork you've placed, you can use a text (or bulleted list) placeholder on a slide. Text placeholders are automatically included as part of some slide layouts. In addition, you can add a text box. A text box holds text that you can format. To add a text box, follow these steps:

1. Click the Text Box button on the Drawing toolbar. (The Drawing toolbar is located toward the bottom of your screen. If the Drawing toolbar is not there, select View, Toolbars, Drawing. The ScreenTips that pop up tell you what each tool on the Drawing toolbar does.)
2. Drag your mouse from the text box location's upper-left corner to the text box's lower-right corner. When you release the mouse, PowerPoint draws the text box,
3. Type your text. As you type the text, if your text box is not wide enough to hold the text, the text box will grow to accommodate your text by adding new lines when your typing reaches the right side of the box.
4. Use the Formatting toolbar and the Format, Font command to modify the text style and format.
5. Click anywhere outside the text box to deselect the text box and return to the rest of your editing chores

Note

When you click the toolbar's Font drop-down list box, PowerPoint displays each font name in its own font style so that you will see how each font looks before you apply one of them.


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CHANGING A SINGLE SLIDE'S DESIGN

In the previous NOTES, you saw that you could change an entire presentation's design by selecting a new design template without having to edit all you can change it on the individual slides. Also, by simply selecting Apply to Selected Slide from the Slide Design task pane's drop-down menu, you can change only the current slide. By using this you can change presentation templates for where one

In either the Normal view or the Slide Sorter view, you can change the design of an individual slide by selecting the Apply to Selected Slides option from the template's drop-down list box of options.

You might be happy with the template but want to change the color set for a slide (or even the entire presentation). When you click on the Color Schemes at the top of the Slide Design task pane, PowerPoint presents you with a list of color schemes for your chosen template,. Again, you can apply a color scheme to an individual slide to make that slide stand apart from the crowd, or you can apply the color scheme to the entire presentation by choosing the appropriate option on the drop-down menu.
The preceding section explained how to change the layout of your overall presentation. If you change an individual slide's color or template-based style and then apply a different template or color scheme to the entire presentation, the overall template design takes precedence and changes any individual slide that you might have customized. Therefore, attempt to complete your presentation's overall design and color scheme before you modify individual slides.


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POWERPOINT 2007 ADVANCED FEATURES

CHANGING YOUR ENTIRE PRESENTATION'S DESIGN

PPT enables you to apply a design template to your entire presentation. No matter whether you develop a presentation with the AutoContent Wizard, with individual design templates, or from scratch, you can easily change the format and look of your entire presentation. You can change your presentation's overall design because you want to give your presentation to a different audience, perhaps one that is more or less format than the original audience.

Note

An audience change always warrants a review of your overall design. Suppose that you give a seminar to your students, teachers, and employees on ethics and morals in the workplace and then learn that your local Chamber of Commerce wants to see your presentation. You would formalize the style when you give your presentation to other strangers. You would use a more important serious tone provided by another template's design.

Modify a Design Template

Use the following process to change the entire presentation's design template:

1. With your presentation open, click the Slide Design button on the Formatting toolbar to display the Slide Design task pane.

2. Search through the templates for a design you prefer.

3. When you point (not click) your mouse on a template's thumbnail image, an arrow appears to the right of the image that you can then click to provide a menu of choices. You can choose to apply the new template's design to all your slides or to selected slides, and you can even display a larger image of the template to determine whether it's one you want to use.

NOTE TO USING THE POWERPOINT:

You can enlarge the thumbnail views of the template's designs by selecting Show Large Previews from any of the template drop-down menus.

4. Instead of selecting from the template menu, simply click any template style once and PowerPoint will change the slides in your presentation to match the style you clicked.

5. After PowerPoint finishes changing the template design for your presentation, page through the slides to see whether you chose a good design. You can always go back through the process to change the design again or undo the change.


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EDITING AND ARRANGING YOUR PRESENTATIONS

Getting Acquainted with PowerPoint's Views

As do all the Office 2003 products, PowerPoint allows you to change the screen's view to make certain tasks more manageable. Therefore, you produce presentations more quickly if you master PowerPoint's views now and learn the advantages and disadvantages of each view.

Note

When you first start PowerPoint and work on a specific presentation, PowerPoint displays a three-pane view (called the Normal view) with the presentation's Slide tab and Outline tab in the left pane, a specific slide's content in the top center (called the slide pane), and the notes pane at the bottom of the screen. The notes pane is where you can type notes for the speaker. (Later in this section, you will read about this notes pane.) The task pane is technically not considered part of a view because a different task pane appears depending on what you do within the same view.

Note

The following list not only describes PowerPoint's views but also explains how to use them to convert the template and AutoContent Wizard text to a specific presentation. As you read this section, pay attention to the information that teaches how and when to edit text from the AutoContent Wizard and design templates.

You display PowerPoint's various views from the View buttons in the lower-left of the screen as well as from the View menu. PowerPoint supports the following views:

• Normal view— The default, three-pane view from which you can manage your presentation's slide order as well as edit specific slides. In the previous hour's lesson, you worked only from the Normal view. To the left of the large presentation area reside two tabs, the Slide tab that displays thumbnail images of your presentation and the Outline tab that documents your slides' content.The Outline tab area enables you to edit and display all your presentation text in one location rather than one slide at a time. Figure 12.1 shows the Normal view that contains a presentation's Outline view in the left pane of a presentation. The large titles (by the slide icons) start new slides, and the details below the titles provide bulleted text for each slide. You can click and drag the dividing line between the presentation area and the outline to see more or less of either side.


• Slide Sorter view— Displays your entire presentation so that you can easily add, delete, and move slides. The Slide Sorter view acts like a preview tool. You can review your presentation and use the Slide Sorter to present your slides in various ways. For example, you can use the Slide Sorter toolbar to set timings between slides and create special transitional effects when one slide changes to another.

• Slide Show view— Displays your presentation one slide at a time without the typical PowerPoint toolbars and menus showing.

• Notes Page view— Enables you to create and edit notes for the presentation's speaker. You don't normally have to select the Notes Page view to see the notes pane because a small portion of the notes pane always appears beneath the slide's detail in the Normal view. Click in the notes pane and then add your text.
Change views by selecting the one you want from the View menu. You can also click the Normal view, the Slide Show view, or the Slide Sorter view buttons to the left of the horizontal scrollbar. You work in the Slide Sorter view most often when working with your presentation's layout and slide order, and you work in the Normal view most often when formatting individual slides. Slide Show view displays your presentation as a series of electronic slides.

Using the Outline

An outline helps you organize your presentation and sequence the slides properly. Although PowerPoint makes it easy for you to create the presentation slides themselves, the outline is easier to work with than the full slides, especially when you are still in the process of gathering your thoughts on the presentation's content. If you get in the habit of first working on the presentation's outline (after the AutoContent Wizard generates the presentation), you have less editing and slide rearranging to do later in the development of your presentation.

After you generate a sample presentation by using the AutoContent Wizard or by creating slides from the design templates, use the outline to work on your presentation's details. You can reorganize your slides and edit text in this mode. Click the topic or detail you want to change and edit the text. As you enter and change outline text, PowerPoint updates that individual slide in the slide pane so that you also see the results of your edit to the outline.

All the familiar copy, cut, and paste features work in the outline. If you drag a title's icon or a bulleted list's item down or up the outline area, for example, PowerPoint moves that item to its new location. When you drag a title, all the points under the title move with it. This is a good way to reorganize slides. When you drag an individual bulleted item, PowerPoint moves only that item.

Adding and Importing New Items

To add items to the text in the Slide tab's outline, click at the end or beginning of a bulleted item and press Enter to insert a new entry. If you want to insert a completely new slide, click the New Slide toolbar button, and PowerPoint displays the Slide Layout task pane from which you can select a design and then enter the text. You can also click at the end of an item and press Enter to enter a new slide.

One of PowerPoint's most beneficial text features is its capability to read documents from other Office products. If you create a Word document that you want to include on a slide (or series of slides), select Insert, Slides from Outline and select the Office file that you want to import to your presentation. The file does not have to be in an outline format. For example, you can insert a Word file that is either a Word document or a Word outline file.

As with all Office 2003 products, PowerPoint also recognizes HTML documents so that you can import or save Web page content directly within a presentation.

Promoting and Demoting Elements

From the Normal view, click the Outline tab to display the outline. When you select View, Toolbars, Outlining, the Outlining toolbar appears to the left of the Outline tab area as Figure 12.2 shows. The Outlining toolbar's most important buttons might be its promotion arrows. If you type a detail item that you want to become a new slide's title, click the left arrow of the Outline toolbar (the Promote button). To convert a title to a bulleted item, click the right arrow of the Outline toolbar (the Demote button).


Working on the Slide

While in Normal view, you can look at and edit the selected slide in the slide pane. The slide's viewing area appears in a full-screen view when you close both the left pane and the task pane. You can make edits directly on the slide and see the results of those edits as you make them. Use the slide pane for viewing changes to your slide's design or for inserting graphical elements into the slide.

By closing the surrounding panes, you devote more screen area to editing individual slides.

To move from slide to slide while viewing a single slide at a time, perform any of the following:
• Click within the vertical scrollbar area.
• Press the PageUp or PageDown keys.
• Click either the Next Slide or Previous Slide button on the vertical scrollbar.

When you want to edit a text (or graphic) object on an individual slide, click that object. PowerPoint displays the object surrounded by sizing handles. PowerPoint treats a slide's title as a single object and the slide's bulleted set of items as another object. If you've inserted other elements onto the slide, such as a sound or video clip, you can click on that object and move, edit, or delete the object as well. A busy slide with multiple selections. By holding Ctrl when you click over objects on the slide, you select each of those objects at the same time so that you can apply the same formatting task to the selected items. When you want to change the font or screen size of multiple objects at one time, select them all at once and perform the change only once.

Select multiple objects to apply a uniform edit to them at once.

To Do: Edit a Slide's Text
To edit a slide's text, perform these steps:

1. Click the text you want to edit to display the text's sizing handles.
2. To move the text, drag one edge of the text's placeholder in the direction you want to move the text.
3. To shrink or enlarge the selected text object, drag one of the sizing handles in or out to adjust the object's size. (PowerPoint does not shrink or enlarge the actual text inside the placeholder as you resize the sizing box.)
4. After you display the placeholder, click inside the box at the point in which you want to edit text. PowerPoint inserts the text cursor (also called the insertion point) at the location of your desired edit. Move the mouse pointer out of the way so you can see the insertion point. At the insertion point, you can insert or delete text. You can also change the font, color, size, and style of any text that you select using the Formatting toolbar or the Format, Font menu option. For example, to increase or decrease the font size, use the Font dialog box and select a different size. Displaying the Formatting toolbar makes the most common text formatting tools available, including font, size, bold, and underline.

Note

Select any text, and then click the Increase Font Size toolbar button to quickly increase the font size of the selected text. The Increase Font Size button works faster than opening the Font dialog box. (A Decrease Font Size button is also available.) Depending on your screen size and resolution, you might have to click the toolbar's Toolbar Options button to see the Increase Font Size and Decrease Font Size buttons.
If graphic images appear on the slide, double-click them to edit the images with the graphic-editing tools.

Note

If you right-click an object (such as a graphic image) while editing a slide and select the Action Settings option, PowerPoint displays the Action Settings dialog box, as shown in Figure 12.5. By assigning an Internet hyperlink address, a Windows program, or a sound file to a mouse click or movement, PowerPoint connects to that hyperlink location, runs the program, or plays the sound during the presentation. You can provide pushbutton access to programs and Internet Web pages while delivering your presentation!

Assign events to mouse clicks and movements.

Using the Slide Sorter View

Use the Slide Sorter view to rearrange slides, not to edit text or graphics on individual slides. When you display the Slide Sorter view, PowerPoint presents several of your presentation slides, as shown in Figure 12.6. The Slide Sorter view enables you to quickly and easily drag and drop slides to reorder your presentation. Although you can rearrange slides from the outline, the Slide Sorter view lets you see the overall visual results of your slide movements.

Rearrange slides in the Slide Sorter view.
Use your mouse to drag slides from one location to another in the presentation. Remember that the Undo command (Ctrl+Z) reverses any action that you accidentally make. You also can use the Windows Clipboard to copy, cut, and paste, although dragging with your mouse is easier. The Clipboard holds up to 24 entries that you can copy, cut, and paste, as with Word and Excel. To delete a slide, click the slide once and press the Delete key.
One of the more advanced (but useful) slide-sorter features involves the Slide Sorter toolbar, which appears at the top of the Slide Sorter view (refer to Figure 12.6). When you click the Transition button, the Slide Transition task pane appears. These transition effects determine how the slide show feature transitions (dissolves) from one slide to the next when you display your presentation. The next two lessons discuss PowerPoint's slide show in more detail. For now, click a Transition button inside the Transition task pane to see the various ways that PowerPoint can move from one slide to the next.

Using the Notes Page View

When you select View, Notes Page, PowerPoint displays your slide, with a blank area at the bottom of the screen for speaker notes. This Notes Page view contains a slide image and, below it, a notes box for the slide. Therefore, the speaker's notes contain the slides that the audience sees as well as notes the speaker wrote to tell the audience about each slide. Your audience does not see the speaker's notes. You click inside the notes box to type or edit slide notes.

Prepare speaker's notes using the Notes Page view.

The Notes Page view is designed to allow printing of the notes for the speaker. However, the speaker can also display the Notes Page view during a presentation to eliminate paper shuffling. If the speaker's computer has two video cards and two monitors, PowerPoint can send the slides to one monitor and the speaker's slides and note pages to the other. When the speaker moves to the next slide, the speaker's notes change as well. When you're ready to return to the Normal view, simply double-click the slide image.

Note

When you display the presentation in Notes Page view, you can use the PageUp and PageDown keys to scroll through the slides and see the speaker's notes at the bottom of each slide. If the text area is not large enough to read the notes, expand the viewing area by using the Zoom command in the View menu.
Saving and Printing Your Work

Be sure to save your presentation after creating and finalizing it. PowerPoint automatically saves your presentation with the .ppt document filename extension unless you override the default file type and save your presentation in another format, such as the Web-based HTML format.

Of course, you also need to print your presentation, either to a color printer or to a printer that supports transparencies. The File, Print dialog box works somewhat differently in PowerPoint than in Word and Excel to take advantage of the special nature of presentations. You can print your entire presentation one slide at a time or elect to print multiple slides on one page for handouts. In addition, you can print only speaker notes and enclose printed slides in framed borders.
When you display the Print dialog box, shown in Figure 12.8, open the Print What drop-down list to view the selection list.

Decide exactly what you want to print.
The Print Preview feature is new in PowerPoint. You can get an idea of how your presentation will look on paper by selecting File, Print Preview. If you have a black-and-white printer or one that is capable of printing multiple shades of gray (called grayscale), the print preview displays in black-and-white or grayscale. If you have a color printer, the print preview displays the presentation's slides in color.

PowerPoint can print your color presentation in grayscale if you don't have a color printer. Select Grayscale from the Print dialog box. In addition, the Print What drop-down list box enables you to print your presentation in any of these styles:

• Slides only for the presentation

• Handouts (which can hold from two to nine slides per page) so that you can give comprehensive notes to the audience

• Notes for the speaker

• The outline for proofreading purposes

If you want to print the entire presentation, you have to select File, Print and select All in the Print range section.


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CREATING A NEW PRESENTATION

In the show’s opening window that you see when you start PowerPoint and begin a new presentation. If you cancel the Slide and Outline tabs window on the left side of the screen, you can get more gain room to work on the individual presentation slides this will be appear in the center of the screen.

Then Select the New Presentation task pane by clicking the task pane's down arrow and selecting New Presentation. This task pane includes an option under the new section labeled From Design Template. Instead of starting to work right away on a blank presentation, you can click the option to choose from one of many predefined presentation templates. Click the option now to see your New Presentation task pane change to the Slide Design task pane. The task pane displays a list of many presentation style choices, all defined by templates. The basic plan for this idea is that you find the style you like and click that style, and your presentation's elements such as headings, fonts and background artwork, all have a uniform appearance and tone.

Templates help you generate uniform and likely presentations.
The figure shows several design templates that contain layouts you can use it... for nowadays; don't select a template style, but scroll through the styles to see what is available. Design templates work well for creating PowerPoint presentations one slide at a time, but the design template is not be the best place to begin most number of presentations.

Now that you've seen some of the ways presentations can look from the styles, you should begin to ready to make your first PowerPoint presentation by letting PowerPoint help you. The AutoContent Wizard, will be covered in the next section, is often the best place to begin a new presentation. Once you create a presentation, you can apply a different template for this if you want to give your generated presentation on a different style. If you didn’t like the Slide Design task pane is still showing, click the back arrow at the top of the task pane to return to the previously displayed task pane. There, you will see the AutoContent Wizard option, in this you'll be set for the next section.


Plan your presentations! Think about your target to the audience. Presenting identical information to two different audiences might require two completely different approaches. A company's annual meeting for shareholders should require a different format, perhaps, from the board of directors meeting.
After you determine your target audience, well think about the content of the presentation. Create an outline before you begin in front of audience. In the next page, I will explained "Editing and Arranging Your Presentations," from this you will learn about the PowerPoint's outlining feature, which you can use to outline a presentation as you create the presentation slides.
The AutoContent Wizard and Presentation Design
Here you selected a best place to begin creating a new presentation, particularly if you are new to PowerPoint, is the AutoContent Wizard. This wizard contains a sample presentation with sample text and a selected design. To use this, you follow a series of screens or pages to select a design and sample content that best suits your needs. After creating the sample presentation, you enter the text and edit text that replaces the sample's text.

HOW TO USE THE AUTOCONTENT WIZARD

To use the AutoContent Wizard to create your presentation, follow the steps to make it perfect:
1. Open PowerPoint.
2. Click the New Presentation from AutoContent Wizard option to start the AutoContent Wizard's question-and-answer session. The Figure 11.3 shows the first of four wizard screens.

Figure 11.3 The AutoContent Wizard creates an initial presentation.
3. Answer the AutoContent Wizard's questions to design a presentation that best fits your needs.
All these AutoContent Wizard presentations are available to you even if you don't want the help of the wizard. Instead, you can choose to create a blank presentation directly from a template. PowerPoint supplies two styles for each template: one for an Internet (or company intranet) presentation and one for a standalone PowerPoint presentation.

After you complete the AutoContent Wizard's steps, the wizard generates a sample presentation that matches the style you requested. The wizard generates several slides from that presentation and you can then rearrange, delete, copy, edit them as needed.The screen after the AutoContent Wizard was used to generate a sample sales presentation. The left side of the screen shows a list of slide images or a descriptive outline of your presentation.

The AutoContent Wizard presents you with sample slides that you can edit.
Although your primary editing area for individual slides resides in the center of the screen, you can arrange the presentation's slide order, deleting the slides, copy and paste the slides to and from the Clipboard, and see a high-level view of your presentation by clicking the Outline or Slide tabs. When you click on any thumbnail slide image on the Slide tab, then the slide appears in the slide pane, where you can make specific edits and adding others also done in this.

After creating the AutoContent Wizard creates the presentation outline, you want to fill in the details. The AutoContent fills the slides with sample images and text, but you can change that content to match the presentation you want to give.

CREATING PRESENTATIONS BY USING DESIGN TEMPLATES

Now you can begin working on your presentation's first slide the moment you open the PowerPoint. Instead of letting the AutoContent Wizard generate a sample presentation, you can select template from one of the templates to get your presentation started with a design and then add slides as you create your presentation using the same template so that your presentation maintains a uniform look.

If you click the toolbar's new button, PowerPoint does not open the New Presentation task pane but begins a new presentation with a blank slide and then the Slide Layout task pane is used, as shown in Figure 11.5. The presentation often includes placeholders that you can use to enter your presentation's content. You can choose from among the layouts to generate each slide's look. You won't have the uniformity throughout your presentation that a template would give you, but at the same time you have more option to create exactly the look as you required.

The AutoContent Wizard and templates and add slides that fit any layout.
When you finished with a slide and you are ready to add the next one, click the New Slide toolbar button and PowerPoint adds a blank slide to your presentation and presents the Slide. A presentation contains one or more slides, so you need to click the New Slide button every time as you need to add the next slide to your presentation.

You can able to change the template design at any point while you're developing your presentation. So, just click the toolbar's Design button and the templates appear in the Slide Design task pane. When you select a template in PowerPoint, PowerPoint converts your entire presentation to that template's format. Each slide's background image and standard text such as headings and footers then take on a uniform appearance. If you click another template, in PowerPoint converts the entire presentation make again to that new template.

The instructions to do the template's generated slide, as shown in Figure 11.6, indicate what to do next. These present areas on each slide are designed to accept various kinds of data’s and make entering information on slides with a snap. For example, you can click in a text placeholder and then type your text. In most number of cases, you can edit the text, possibly change colors, and perhaps add a graphic image to the slide. Placeholders help you to done this easily.

The template's placeholders provide instructions you follow to create a unique slide.
After you added the presentation's on the final slide, you want to save your presentation. You can save your presentation in PowerPoint format or in HTML for using embedding into Web pages. Even if your presentation has video and animating images and other multimedia content, you can save the presentation as a Web page for viewing from a browser.

You can save the presentation in much the same way as you save a file in Word or Excel. Choose File Save As and then give a name for your presentation. PowerPoint automatically adds the filename extension .ppt to your presentation's file.

If you can see, if you start your designing your own slides without the use of a template you can, done at any time later, apply one of the template styles to the slide. Therefore, if you don't like what you generate from scratch, you can redesign or rearrange the slide or entire presentation without re-entering the slide's text. If you save a presentation as a template file, you can only use that presentation's format for subsequent presentations.

Without a template to get you started, presentations require that you manually create every slide element, including the text, titles, and body. Most of the slides have a title and text, and many have a graphic image. Why not let the AutoContent Wizard or the templates start things off right? The predefined slides work for so many purposes and its use also more. In most cases, the AutoContent Wizard and templates provide exactly what your presentation needs.

Presenting Your Work
After you create your presentation, you give it to an audience using transparency overheads, computer screens, Web pages, projector or some other means of presentation.

This PowerPoint is not helping you to create your presentations, but also it provides a way to present them. PowerPoint enables you to move from screen to screen, as a slide projector does, at whatever pace you request.


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CULTURAL EFFECTS

Supporters and critics generally agree that PowerPoint's use and can save a lot of time for people who otherwise would have used other types of visual aid, hand-drawn or mechanically typeset slides, blackboards or whiteboards, or overhead projections. That same way of use means that others may be encouraged to make presentations that otherwise would not have used visual aids, or would not have given a presentation at all.
But as PowerPoint's style, animation, and multimedia abilities have become more amazing, and as PowerPoint has become generally easier to produce presentations with, the difference in needs and desires of presenters and audiences has become more noticeable.

One major source of criticism of PowerPoint comes from YALE professor of statistics and graphic design EDWARD TUFTE. In his essay the cognitive style of PowerPoint, Tufte criticizes many emergent properties about the software.
Tufte's criticism of the use of PowerPoint has extended to its use by NASA engineers in the events leading to the Columbia disaster.

On continuously many of Tufte's points seem to be well-taken, a well talented number of experts strongly disagree with his analysis for a variety of reasons - see the article “Five Experts Disagree with Tufte on PowerPoint” on this article they will explain why they disagree the Tufte’s points


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DETAILS ABOUT MS POWER POINT

MS POWER POINT USES OR PURPOSE

It is a presentation program developed for the Microsoft Windows and Mac OS computer operating systems. Being widely used by business people, educators, and trainers, it is among the most prevalent forms of persuasion technology: according to its vendor, Microsoft Corporation, some 30 million presentations are made with PowerPoint every day.

In Microsoft PowerPoint, as in most other presentation software, text, graphics, movies, and other objects are positioned on individual pages or "slides". The "slide" analogy is a reference to the slide projector, a device which has become somewhat obsolete due to the use of PowerPoint and other presentation software. Slides can be printed, or (more usually) displayed on-screen and navigated through at the command of the presenter. Transitions between slides can be animated in a variety of ways, as can the emergence of elements on a slide itself. The overall design of a presentation can be controlled with a master slide; and the overall structure, extending to the text on each slide, can be edited using a primitive outliner. Presentations can be saved and run in any of the file formats : the default .ppt (presentation), .pot (template) or .pps (PowerPoint Show).

The "slide" analogy is a reference to the slide projector, a device which has become somewhat obsolete due to the use of PowerPoint and other presentation software. Slides can be printed, or (more usually) displayed on-screen and navigated through at the command of the presenter. Transitions between slides can be animated in a variety of ways, as can the emergence of elements on a slide itself. The overall design of a presentation can be controlled with a master slide; and the overall structure, extending to the text on each slide, can be edited using a primitive outliner.


Understanding about Presentations and Slides

The basic purpose of PowerPoint is to help your design, create, and edit presentations and printed handouts. A presentation is a set of screens (called slides) that you present to people in a group. Because PowerPoint provides a variety of predefined templates, you don't need to be a graphics design specialist to create good-looking presentations. It is very simple to create it

Note

From the folowing book, the term presentation refers to the entire PowerPoint collection of slides, whereas the term slide refers to an individual screen within a presentation.

PowerPoint slides can hold many kinds of information. Here are a few of the things you can add to a PowerPoint presentation:

• Data you can insert into PowerPoint, including text, charts, graphs, and graphics

• You may be able to add word documents

• Live data from the Internet including complete Web pages

• We can add Excel worksheets

• Excel graphs and charts are also added

• We can Access databases

• Multimedia content such as movies, sound and picture are also added

• Graphics programs that you use to create and edit graphics in power point

• Other software programs whose data you import into PowerPoint and use it



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INTRODUCTION TO POWER POINT

Microsoft power point is a part of Microsoft office enterprises. portions of international correct spelling correction system was done at 1993 by Lernout and Hauspie speech products N.V. the spellings and words are based on the American heritage dictionary of the English language.



In the power point normally contains seven ribbons. They are mentioned as below, they are

1. HOME 2. INSERT 3. DESIGN 4. ANIMATION 5. SLIDESHOW 6. REVIEW 7. VIEW

In above we mentioned the details about the common quick access tool bar. From here onwards we will saw the detailed explanation of the each access. Now here I enter the detail about each. The first one is HOME

HOME:-
In this we can see many tool boxes like CLIPBOARD, SLIDES, FONT, PARAGRAPH, DRAWING, and EDITING.

CLIPBOARD:-
In this clip board is mainly used for COPY, CUT, PASTE, AND FORMAT PAINTER options are present. In this COPY option is used for copy the words or styles or any shapes or picture or any slides and you can paste it anywhere as you needed and also you can copy any files any others by using the short key to copy the file is [ Ctrl+C ].

Then we can see the next option as CUT by using this option you can cut the words or styles or any shapes or picture or any slides and you can paste it anywhere as you required. And also you can cut any files and others by using the short key to copy the file are [Ctrl+X].

Then next we see PASTE this option is most commonly used if we copy or cut any files then we use the paste button to place it again. This button is also placed in clip board. The shortcut key to paste the file or any other by using the [Ctrl+V].

Then the FORMAT PAINTER will be in the clipboard this option is used to change the format of word or any picture or any other shapes. This method is used by select the words or pictures and then clicks the format painter and then the format tab will be opened and in this you can use many styles and other process is also done in this.

SLIDES:-
This tool box contains more tools like NEW SLIDE, LAYOUT, RESET, and DELETE.

The NEW SLIDE option is used to get the different types of new slides like title slide, title and content, section header, two content, comparison, title only, blank, content with caption, and picture with caption. In this you can make duplicate slide, slides from outline, and we can reuse the slide also.

The LAYOUT option is used to put different types of layout in the selected slide. This layout is used continuously in each slide. The layout option in this are title slide, title and content, section header, two content, comparison, title only, blank, content with caption, and picture with caption.

The RESET option is used to reset the position size and formatting of slide placeholder to the default user setting.

The DELETE option is used to delete the unwanted slide from the list.

FONT:-
In this we can see many tool boxes like FONTS, FONT SIZE, GROW FONT, SHRINK FONT, CLEAR FORMATTING, BOLD, ITALIC, AND UNDERLINE, STRIKETHROUGH, TEXT SHADOW, CHARACTER SPACING, CHANGE CASE, AND FONT COLOUR.

In this box FONTS contains more number of fonts each fonts has able to change the words on different types. The short key to activate the font’s type by [Ctrl+Shift+F].

And then the next is FONT SIZE this one is used to change the size of font. This control is used by selecting the fonts and then clicks the font size and then selects the size of font and then we can able to increase or decrease the size of font. The short key to activate the font’s size by [Ctrl+Shift+F].

Then the GROW FONT is the next tool, this tool is used to increase the size of font. This tool is control by selecting the fonts and then clicks to grow font and then the size of font will be increased. The short key to activate the font’s type by [Ctrl+>].

Then the SHRINK FONT is the tool that will be next, this tool is used to decrease the size of font. This tool is control by selecting the fonts and then clicks to shrink font and then the size of font will be decreased. The short key to activate the font’s type by [Ctrl+<].

The CLEAR FORMATTING is the next tool this type of tool will be used to clear the entire format from the selection, and leave only the plain text.

BOLD, this option is used to bold the letters. This will make the letters to bold. By enter the short key [Ctrl+B] we can able to use it.

ITALIC, this option is used to italic the letters. This will make the letters to slide. By enter the short key [Ctrl+I] we will use it.

UNDERLINE, this option is used to underline the letters. This will make the letters to underline. By enter the short key [Ctrl+U] we can use it. By click this button we can get more types of underline and colour of underlines also got from this.

STRIKE THROUGH, this option is used to strike the letters. This will make the letters to strike.

TEXT SHADOW option is used to make shadow on the selected text, by clicking this option and you got shadow behind the text, and it helps to stand outside the slide.

CHARACTER SPACING is used to make a space between each character. This option is used to make adjust between each character. This character spacing contains more sub options. By click the option and we got the list.
CHANGE CASE is used to change all the character to upper case, lower case, sentence case, capitalise each word, and toggle case is also done in this change case option.
FONT COLOUR option is used to change the colour of font, by selecting the text and give more colours to the text.

PARAGRAPH:-
In this box contains more options like bullets, numbering, line spacing, and alignment e.t.c.

DRAWING:-
From this we can able to draw the drawings and we can get the ready-made drawings also from this. In this we can make shape effects, shape colour, shape fill also done in this.

EDITING:-
By using this tool we can able to do finding the text, replace the text, and select or unselect the text.

In this way power point contains more number of uses they are explained as later.



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